Human Resources Administrator
DATE POSTED: March 14, 2019
REPORTS TO: Director of Human Resources
HOURS: Full time, 40 hours per week
PAY RANGE: DOE
BENEFITS: Medical, dental, vision, life/disability, pension, vacation & sick leave
POSITION TYPE: Non-exempt position.
CLOSING DATE: Open until filled
The Low Income Housing Institute (LIHI) is a non-profit housing development organization which provides technical assistance, housing development, finance, and property management services to increase the supply of low-income housing and to work for housing justice.
The Human Resources Administrator is responsible for providing administrative and compliance support to the Director of Human Resources. The Human Resources
Administrator provides administrative support in the areas of employment recruiting, employment/benefits compliance, employee relations, management support and special projects as assigned. This is a non-exempt position.
- File/process confidential information.
- Ensures employee files are complete and up to date.
- Research, schedule and set up employee training according to State/Federal guidelines.
- Draft and distribute all-staff email communications.
- Coordinate employee and vendor work schedules.
- Complete employee timesheets and troubleshoot discrepancies.
- Reconcile vendor invoices and code for payment including online reconciliation of staff credit card charges.
- Develop/draft HR and related informational templates.
- Audit files and perform historical research.
- Conduct research for HR topics including employment law and compliance.
- Update pay scale steps.
- Assist Director of Human Resources as assigned.
- Assist the Director of Human Resources as directed.
- Perform updates to LIHI website for current job openings.
- Advertise open positions.
- Log, screen and forward job applications to hiring managers.
- Respond to applicant inquiries.
- Schedule and participate in interviews.
- Check back with managers several times a week regarding staffing needs/updates.
- Perform and evaluate criminal background checks/drug tests to determine employment eligibility.
- Track interview process.
- Work with Director of Human Resources to develop strategies for employee retention.
- Plan and conduct group new-hire onboarding and orientations in conjunction with the Director of Human Resources.
- Track current employees/terminated employees and applicants for Affirmative Action and other reporting purposes.
- Prepare new hire paperwork (PAF, I-9), new hire files.
- Process new hires in E-Verify to verify employment eligibility based on information from Department of Homeland Security (DHS), Social Security Administration (SSA), and Department of State (DOS).
- Maintain, log and prepare reports for local, state and federal agencies (Archbright, OSHA).
- Input new hire data in HRIS/ADP.
- FMLA/LNI claims – communicate with employees/state LNI and providers/case workers.
- Liaison between Director of Human Resources and LIHI employees.
- Field and research LIHI benefits questions and related HR inquiries.
- Provide problem-solving and coaching regarding workplace challenges.
- Other duties as assigned.
Special Projects as Assigned
- Including but not limited to:
- Participation in LIHI committees.
- Researching HR and administrative topics.
- Working with Director of Human Resources and Payroll Administrator – conduct continuing updates to HRIS system.
- Implement processes regarding legal compliance as mandated by government deadlines.
- A minimum of four years progressively responsible human resources and administrative experience, preferably in a role of supporting Human Resources department. A college degree may substitute for two years’ experience.
- Ability to work independently with minimal supervision.
- Ability to maintain confidentiality of sensitive information.
- Proficient with Microsoft Office.
- General knowledge of employment law and compliance including employment recruiting and Labor and Industries.
- High level of attention to detail with a high degree of accuracy.
- Ability to establish and maintain effective work relationships.
- Excellent written and oral communication skills.
- Detail-oriented and excellent organization skills.
- Experience using an HRIS system – data input and generation of reports.
- Experience working with Unions.
This is a non-exempt position.
If interested in this position please email, fax or send in a cover letter and resume to:
The Low Income Housing Institute
2407 1st Avenue
Seattle, WA 98121
Fax: (206) 443-9851
Or e-mailed to: firstname.lastname@example.org
NO PHONE CALLS, PLEASE
Closing date: Open until filled.
The Low Income Housing Institute is an equal opportunity employer. LIHI participates in E-Verify. Qualified women and minorities are encouraged to apply.